How to Create Expense Categories in Nexonia (QuickBooks Online)

For Nexonia accounts integrated with QuickBooks, once the G/L accounts are integrated in Nexonia via the Configuration Sync, you can manually create Expense Categories in Nexonia and link each Expense Category to a G/L Account.

To create Expense Categories in Nexonia, log in to Nexonia as an Administrator and navigate to Settings > Company > Expenses.

You’ll then see series of subtabs related to Expenses, including Categories, Layout, Corporate Cards, Nexonia OCR. Click on the Categories tab.

With a brand new Nexonia account, you’ll see a list of pre-existing expense categories. These are common business expense categories (e.g. airfare, car rental, office supplies etc.) that may be relevant to your organization. You can use these pre-existing categories as a start and/or create brand new expense categories.

In order to use the pre-existing expense categories, you must link each category a G/L account. To do this, click on the pencil icon next to the Expense Name. You’ll be brought to a General tab. Be sure to select the correct Account from the dropdown list. 

This is also where you can set policy rules and conditions for each expense category. To learn more click here: Configuring Rules and Policies for Expense Categories

Then click Apply.

To create a brand new expense category, click the Add button and fill out the details for that expense category under the General tab. Again, be sure to link it to a G/L by selecting the correct account from the Account dropdown menu. Then click Apply.

 Helpful Tip: you can clone a pre-existing expense category by clicking on the clone icon next to the Expense Name. This will create an exact duplicate category, allowing you to quickly and easily create additional categories that may be similar to ones that you already have created. Simply edit the cloned category as needed.