Converting Your Integration for Expenses from Intacct T&E to Accounts Payable

 This instructions apply to Nexonia Expenses customers who are currently exporting to Intacct Accounts Payable, but using the Intacct T&E module to integrate the Expense Types.

If you're not already exporting to the Intacct Accounts Payable module and wish to do so, please contact help@nexonia.com to receive direction on this.

Nexonia Expenses supports integrating with Intacct's AP Module, allowing for expenses to be exported as Vendor Bills. A recent Nexonia update means this can be done without using the Intacct T&E module to integrate expense types. For customers with an existing integration who wish to update to the newer direct AP module integration, you can use the following instructions. 

Switching the integration will require the administrator to do five main tasks:

1. Enable the Chart of Accounts feature on Nexonia.
2. Update the Configuration Parameters to now integrate directly with Accounts Payable.
3. Run the Configuration Sync to update Nexonia with the new Intacct information.
4. Your existing Expense Categories in Nexonia will remain unaffected and will remain linked to their GL numbers from the chart of accounts - moving forward, any new categories will need to be created manually in Nexonia and then linked to their GL number.

Your data integration configuration (the expense export) can remain as is.

Step 1: Enable the Chart of Accounts feature on Nexonia

Log in to Nexonia on the web as an Administrator and enable the Chart of Accounts. Navigate to the Gear icon > Company > Features > Edit > Chart of Accounts click Enabled > Click Apply.


Step 2: Configure the Nexonia Integration with Intacct

 To begin, navigate to Integration/Intacct tab> Integration Setup > Configuration Data: Edit Parameters. 

2A: Updating the Configuration Sync Parameters: General tab

Note: as you navigate from tab to tab here, the changes you made will stay in place. Click OK before you exit the settings window will save and apply those changes.

Under the General tab, update the following selections:

• Synchronize Expenses: Yes (As Vendor Bills)

Click the green OK button to save your updated settings.

Step 3: Running the Initial Configuration Sync

You can now run the configuration sync to update your Nexonia environment. This sync will import all of your GL Accounts from Intacct.

To run a sync, exit the Integration Setup and go to Configuration Sync.

Click Synchronize Now.

This will synchronize Nexonia and Intacct, creating a connection between the two systems.

Once the initial sync is completed, the entry is logged on the system. If the User indicates “System”, that means that’s the schedule automated sync that ran. If you see a user name, that means the “Synchronize Now” button was used to trigger the sync.

You can confirm the Chart of Accounts imported correctly by navigating to the Gear icon > Company > Financial > Chart of Accounts.

Additional Instructions: Creating Nexonia Expense Categories 

When integrating Nexonia Expenses directly with Intacct Accounts Payable, any new Expense Categories will need to created manually in Nexonia and map them to the GL values from the integrated Chart of Accounts.

• Creating Expense Categories and Configuring Rules and Policies

You may also be interested in: 

PDF: Administrator Guide to Nexonia Expenses (Intacct, Accounts Payable)