Timesheets that have the Draft (or Rejected) approval status can be submitted for approval.
This action sends the timesheets through the approval workflow. If the timesheets qualify for an active approval step, the status will change to Submitted. If no approval process is active, or the user's role does not have an approval process assigned, or the timesheets do not qualify for any approval steps within the approval process, the status will change to Approved.
Users can always submit their own Draft or Rejected timesheets. Some users may have a role with access levels that enable them to submit timesheets that belong to their subordinates, members of a project they manage, or users in their same home region. Administrators can always submit Draft or Rejected timesheets that belong to any user.
Timesheets can only be submitted from the Timesheets page - either from the weekly view or from the timesheet view.
Submitting from the weekly view
- To submit all of the draft or rejected items in a single weekly timesheet:
Locate the timesheet > click Action (on the weekly timesheet line) > Submit > OK.
- To submit all of the draft or rejected items in multiple timesheets:
Use the checkboxes on the left to select multiple timesheets > Action (button along the top of the page) > Submit > OK.
Submitting from the timesheet view
- To submit all of the draft or rejected items in a single weekly timesheet
Once timesheet entries are Submitted, they can no longer be edited by the user. For the user to edit the timesheet entries again, the approver may Reject the timesheet, or an Administrator may reset the timesheet to Draft.